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Generic 3B Business Rules

​​​​​​​​​​ User Data Dictionary

Overview

The business rules below cover the use of generic Data Elements within EDI messages for the Import Declaration (R3b) family of messages these include the:

  1. Drawback Request (DRWBCK)
  2. Full Import Declaration (IMD)
  3. Import Periodic Declaration Min Aggregation (IMPED1)
  4. Import Periodic Declaration Max Aggregation (IMPED2)
  5. Movement Application (MOVAPP)
  6. Payment Approval Periodic (PAYPED)
  7. Payment Approval Standard (PAYSTD)
  8. Payment Approval Weekly (PAYWK)
  9. Request for Cargo Release (RCR)
  10. Self Assessed Clearance (SAC)

Where messages have a non-standard use of the data element a flag will indicate that the description is only applicable to a specific message.

The "Common Messaging Rules " below apply to all ICS messages.


Common Messaging Rules

  1. Messages of this type must be reported electronically
  2. Messages of this type must quote a unique Sender Reference. The ICS will use this number and the associated Sender Reference Version number to ensure duplicate messages are not processed
  3. The version number for an Original (9) message must be set at 1 or greater for messages of this type
  4. Before messages of this type can be processed at the application level:
    1. All non significant leading and trailing blanks will be stripped;
    2. Multiple spaces will be compressed;
    3. Illegal characters will be removed; and
    4. All nulls will be converted to blanks.
  5. Messages of this type will be fully validated and all errors will be reported to the client in a single EDI message
  6. The maximum number of Errors that can be reported, by messages of this type, will be 50
  7. No further errors will be processed once the maximum number of errors allowed for messages of this type has been reached
  8. Messages of this type received by EDI will not be accepted until the validation process is complete and no errors detected
  9. Each Change or Withdraw by messages of this type, will be considered to be a new version of the message. For each version of a message the Senders Reference Version must be unique and increment upwards in whole integers by a value of at least 1.
  10. Change or Withdraw by messages of this type for which no original exist will be rejected by the ICS
  11. Messages of this type cannot be Changed or Withdrawn if it has already been Withdrawn
  12. Once messages of this type have been create, amended or withdrawn on line through the ICS Interactive Facility, future process via EDI will not be permitted
  13. All non control message will generate a CONTROL response message
  14. All dates must be in CCYYMMDD
  15. Where specified in a repeating group, the same attribute value cannot occur more than once. For example, more than one Amber Reason Type can be supplied on a Line, but each type can only be used once for a line.

The following tables model the business rules for theRelease 3b family of messages (Import Declaration Messages) . The table defines their attributes, structures and business usage within the messages.

Where Data Elements are self evident or are not subject to specific business rules the code NFD - (No Further Description) will be used.

Data Element NameBusiness Rules and Comments
Accredited Importer ABN See Importer ABN and CAC
Accredited Importer CAC
Accredited Importer Reference See also Importer Reference .
Airline CodeThis element is only when allowed the Mode of Transport is Air.
Amber Statement See also Header Amber Reason Type
Applicant NameNFD
Applicant Type See Applicant Type code list.
Application Reason DescriptionNFD
AQIS Commodity Code

1. This field is used to break down goods within a tariff classification to enable commodities to be further highlighted for AQIS purposes.

2. The AQIS commodity code is linked to a Tariff Classification Number, Statistical Code combination.

3. Where no current AQIS Commodities exist for a Tariff Classification Number, Statistical Code combination, an AQIS Commodity Code is not allowed.

4. This field is optional, and if supplied must meet the following requirements:

  • The commodity code supplied must exist.
  • The commodity must be supplied as either ‘Not Known’, ‘None Applicable’ or be equal to one of the AQIS Commodity Codes listed for the Tariff Classification Number, Statistical Code combination.

5. This element is not allowed when the Line Nature Type is 30.

6. The element is new functionality and will not be available for at least 12 months after ICS Imports functionality is in Production.

7. If the field is not required it may still be supplied.

8. Up to 10 Commodity Codes may be provided on each tariff line. Some Further Background The AQIS Commodity Code (ACC) is an AQIS initiative that allows for a more detailed description of the goods. Brokers have the option of selecting an ACC during the process of lodging an import declaration to identify the particular commodity of interest to AQIS within a broad Customs tariff classification. Along with the tariff classification, the ACC allows AQIS to have a more detailed description of the goods therefore assisting in timely and accurate processing. Using an AQIS Commodity Code will allow improved efficiency of import declaration lodgement by reducing the need for ICS Users to answer a series of lodgement questions to identify commodities of interest to AQIS (within tariff classifications containing goods of potential quarantine risk). There will not be any ACCs available when the ICS is implemented, but will be phased in for certain tariffs post ICS implementation. Full details regarding the AQIS Commodity Code initiative are outlined in AQIS Import Clearance Notices to Industry 2003/04 - No 5. A copy of the notice is available via the following link to the AQIS website. AQIS Import Clearance Notices to Industry 2003/04-No 5 http://www.affa.gov.au/content/output.cfm?ObjectID=5004A72A-0B7D-4441-988D67815F27F4C0

It is anticipated that some 3rd party software systems will internally map client product codes to Customs tariff/statistic codes (and ACCs) to assist in automating the goods classification processes associated with lodging an import declaration to the ICS. In recognition of the anticipated need for AQIS to periodically amend ACC descriptions or 4-character codes, it is recommended that those software providers intending to develop their systems in this manner include a facility that will enable automated updates to internal mapping between ACCs and client product codes. This should minimise the potential disruption to declaration processing in instances when revisions are made to ACC data.

AQIS Concern Type

1. This field replaces the JEMS Reason screen.

2. This field is only relevant for AQIS accredited clients

3. This field is linked to the packing issues questions on the Import Declaration.

4. This field is mandatory for containerised cargo when AQIS lodgement questions indicate that packing concerns exist with the consignment (i.e. the high risk response has been provided to the AQIS FCL BARRIER QUESTION or the AQIS LCL BARRIER QUESTION) and where supplied must meet the following requirements:

  • The Concern Type supplied must exist in the EDI reference data.
  • Where an AQIS Concern Type has been supplied then either and AQIS Inspection Location Name or an AQIS Premises Identifier for each line must be supplied.

5. This element is not allowed when the Header Nature Type is N30.

6. Up to 10 AQIS Concern Types may be provided per declaration.

AQIS Document Number

1. This field, along with AQIS Document Type, allows the broker to nominate overseas government issued certification for food consignments. It is used to identify the particular document number.

2. This field must be supplied when the AQIS Document Type is supplied.

3. Up to 10 pairs of Document Type and Document Number may be provided on each tariff line.

AQIS Document Type

1. This field is used to reference a type of imported food foreign certification document from an overseas government.

2. Where AQIS Document Type is supplied, AQIS Document Number must also be provided and the AQIS Document Type code supplied must exist in the EDI reference data.

3. Up to 10 pairs of Document Type and Document Number may be provided on each tariff line.

AQIS Entity Identifier

1. This field is currently used to identify overseas accredited fumigation parties, but may in future be used for any party registered by AQIS.

2. This field is optional and allows the Importer to quote additional information that may interest AQIS. Example: Overseas Treatment Provider Number.

3. This element is not allowed when the Line Nature Type is N30.

4. Up to 10 Entity Identifiers may be provided on each tariff line.

AQIS Inspection Location Name

1. This is a free text field used to nominate a location where an AQIS inspection may be carried out.

2. This field is mandatory if the declaration is being referred to AQIS due to any of the following reasons:

  • an AQIS CP Risk has been triggered
  • a Concern Type has been supplied
  • the client is not accredited under an AQIS Compliance Agreement

3. The mandatory rule for this field is relaxed if an AQIS Premises Identifier has been supplied for every tariff line.

4. This element is not allowed when the Header Nature Type is N30.

AQIS Line Container Number

1. This field is used to identify the container in which the goods for the AQIS consignment are carried.

2. This is existing JEMS functionality.

3. Where an AQIS Line Container Number is supplied for the Line, it must equal one of the Container Numbers supplied on the Declaration in the transport details.

4. This field is particularly significant for FCL and FCX entries as it can allow release of individual containers while other containers on the same declaration are still held for inspection and/or treatment.

AQIS Number of Packages

1. This field is used to identify the number of packages in the tariff line.

2. This information cannot be derived from the Transport line.

3. Where AQIS Number of Packages is supplied, AQIS Package Type must be provided.

4. This element is not allowed when the Line Nature Type is N30.

5. Up to 10 pairs of Package Type and Number of Packages may be provided on each tariff line.

AQIS Package Type

1. Where AQIS Package Type is supplied, AQIS Number of Packages must be provided.

2. This element is not allowed when the Line Nature Type is N30.

3. Up to 10 pairs of Package Type and Number of Packages may be provided on each tariff line.

AQIS Packing Information Indicator

1. This element is only used on Request for Cargo Release documents.

2. This field indicates to AQIS that there are packing concerns with this consignment. If there are packing concerns then the AQIS Concern Type, AQIS Processing Type and AQIS Premises Identifier fields must also be supplied.

AQIS Permit Number

1. This field is used to add authorising permit numbers relevant to the commodities imported.

2. This field is optional and allows the importer/broker to enter the number of an existing AQIS permit.

3. This element is not allowed when the Line Nature Type is N30.

4. Up to 10 Permit Numbers may be provided on each tariff line.

AQIS Premises Identifier

1. The AQIS Premises Identifier is the field that indicates the preferred Premises, under section 46A of the Quarantine Act 1908, to carry out an AQIS activity. The identifier is issued by AQIS.

2. In cases where the declaration is of interest to AQIS due to:

  • an AQIS CP Risk has been triggered
  • a Concern Type has been supplied, or
  • the client is not accredited under an AQIS Compliance Agreement

it becomes mandatory to supply either an AQIS Inspection Location at the header level, or an AQIS Premises Identifier for every tariff line.

3. This field is most commonly used in conjunction with the AQIS Processing Type to provide automated entry processing.

4. Up to 10 AQIS Premises Identifiers may be provided on each tariff line. These may be paired with corresponding AQIS Processing Types.

AQIS Processing Type

1. This field is a broker nominated type indicating the actions that AQIS should take with a consignment.

2. This field is optional, and can only be used by a broker or importer accredited with AQIS as part of the BAS/AEP scheme.

3. The value supplied must exist in the reference data and the cargo type specified in the reference data must exist on this declaration.

4. This element is not allowed when the Line Nature Type is N30.

5. Up to 10 AQIS Processing Types may be provided on each tariff line. These may be paired with corresponding AQIS Premises Identifiers.

AQIS Producer Code

1. This field relates to food shipments under the AQIS Imported Food Inspection Program.

2. It may be required based on the CP Risk record associated with CP Profile match criteria. Producer codes are currently required for High Risk foods and foods covered by a Holding order.

3. If the CP Risk record indicates that the AQIS Inspection Category = "HR" or the Type = "AQIFHIGH", it should be noted that the Producer Code Required Indicator will be ‘Y’ and the producer Code must be provided.

4. However, if the CP Risk record indicates that the AQIS Inspection Category = "HO" or the Type = "AQIFHORDER", it should be noted that the Producer Code Required Indicator will be ‘Y’ but in most cases, the ICS will not mandate this field. This occurs because one of the profile criteria for Holding Order matches cannot be included in the EDI Reference Data. So, where the AQIS Inspection Category = "HO" or the Type = "AQIFHORDER", the AQIS Producer Code Required Indicator should be taken to mean AQIS Producer Code MAY be required (it is expected to actually be required at less than 1 case in 100). In cases where the AQIS Producer Code is indeed mandatory but has not been supplied, the declaration will be rejected from the ICS with a message to this effect.

5. When supplied, it must exist in the EDI reference data.

6. If an AQIS Producer Code is not required, it may still be supplied without causing a rejection of the message.

7. Up to 10 AQIS Producer Codes may be provided on each tariff line.

AQIS Services Payment Amount

1. This field relates to payment made for this Declaration to AQIS via ACS. AQIS regards all these payments as EFT.

2. This field corresponds to existing JEMS functionality.

3. This is an optional field.

4. This element is only allowed when the Document Name is 'IMD' or 'RCR' and the declaration is being processed in AQIS systems.

Bank Account Name

This element is not allowed when the Message Function Code is Original.

Where the Total Amount Payable calculated for the transaction is greater than or equal to zero the Bank Account Name is not allowed.

Bank Account Number Bank Account details are only required to action payments from a non-default account or when no default account has been setup in client.
Bank Account Owner Type I - Importer
B - Broker
Branch Identifier

This element is required when a licensed brokerage is a party in the transaction.

If the branch identifier is not supplied the contact phone number is required.

Broker Reference
BSB Number Required if Bank Account Number is supplied - See also Bank Account Number
Change Reason DescriptionThis element is required when the Message Function Code is Change or Withdrawn.
Community Protection Permit Number Where a Community Protection Permit Number is supplied then a Community Protection Risk Identifier is required.
Community Protection Question Answer Type Where a Community Protection Questions Answer Type is supplied a then CP Risk Identifier and a Community Protection Question Identifier are required.
Community Protection Risk Identifier

See also

Community Protection Question Identifier

Where a Community Protection Question Identifier is supplied then a Community Protection Risk Identifier is required.
Contact NameMandatory for Original DRWBCK message
Contact Phone Number

Mandatory for Original DRWBCK message.

If the branch identifier is not supplied the contact phone number is required.

Container Number

This element is Only when the allowed Mode of Transport is Sea.

See also Import Cargo Type

Customs Payment AmountThe amount value that the payee is paying to the department.
Customs Receipt for Goods IdentifierThis element is only allowed when the Mode of Transport is Other.
Customs Value Amount This element must be used if Drawback Assessment Type = "O" and must be greater than zero.
Date of Arrival

Date of Arrival must not occur before First Arrival Date.

If Date of Arrival is not supplied, it will default to First Arrival Date.

Date of Payment InstructionNFD
Delivery Address
Line 1

Delivery details are required for Header Nature Types of N10, N10/N20 and N20.

Delivery Address
Line 2

Delivery Country Code

(SAC)

Delivery Locality
Delivery Name
Delivery Post Code
Delivery State Code
Delivery Country Code
Destination Location Address Line 1

Destination Address details are mandatory for an "original" MOVAPP message

Destination Location Address Line 2
Destination Location Locality
Destination Location Post Code
Destination Location State Code
Drawback Claim Identifier This is a "Document Identifier" and will be generated by the ICS as appropriate.
This element is only allowed when the Message Function Code is Change or Withdraw.
Drawback Claim Version NumberFor Change and withdraw messages the Claim Identifier / Version Number must already exist.
Drawback Client IdentifierThe client must be a registered client with the Department.
Drawback Client ReferenceNFD

Dumping Exchange Rate

(At A5.17 Line Amount Currency Code is mentioned but does not appear in the MIG)

Dumping Exchange Rate is not allowed when the Dumping Export Price is in Australian Dollars.

See also Dumping Export Country Code

Dumping Exemption Type

Dumping Exemption Type and Dumping Specification Number cannot be used together.

See also Dumping Export Country Code

Dumping Export Country Code

Dumping attributes are not allowed if Dumping Exemption Type or Dumping Specification Number are not supplied.

If a Dumping Specification Number is supplied a Dumping Export Price must also be supplied.

  1. If Dumping is applicable, either a Dumping Specification Number or a Dumping Exemption Type must be supplied.
  2. If a Dumping Specification Number is supplied, it must exist and be current.
  3. If a Dumping Exemption Type is supplied it must be valid.
  4. If the Dumping Exemption Type is "Export country not applicable", a Dumping Country equal to the Dumping Export Country Code must not exist.
  5. If the Dumping Exemption Type is "Supplier not applicable", then;

    1. A Dumping Country equal to the Dumping Export Country Code must exist and;
    2. The Dumping Country must have a related list of suppliers, and;
    3. Either the related list of suppliers is "Cannot be one of" (Dumping is applicable to the list of suppliers) and the supplier for the Declaration does not exist in the list, or;
    4. The related list of suppliers is "Must be one of" (Dumping is not applicable to the list of suppliers) and the supplier for the Declaration does exist in the list.
Dumping Specification Number

Dumping Exemption Type and Dumping Specification Number cannot be used together.

See also Dumping Export Country Code

Effective Duty Date Effective duty date should not be used with Firm Order Date.
EFT Payment Approved Indicator EFT Payment Approved Indicator cannot be "Y" if the EFT Payment Indicator is "N". See also Customs Indicator code list.
EFT Payment Indicator

This is a Customs indicator which defaults to NO.

See also EFT Payment Approved Indicator .

ELAC Number

This element is not allowed when the Line Nature Type is N20.

ELAC Number is not allowed unless Preference is being claimed.

Export Declaration Number

An Export Declaration Number must be quoted.

An Export Declaration may not have a ‘date of export’ earlier than the creation date of the quoted Import Declaration.

Export Quantity

The Export Quantity must be greater than zero, and the Export Quantity Unit must be a valid unit.

Export Quantity Unit
Firm Order Date

Firm Order Date is not allowed when the Line Nature Type is N20.

Where Firm Order Date is supplied, an Instrument Number must be supplied.

See also Effective Duty Date .

First Arrival Port Code

This element is Mandatory for all modes of Transport.

Must be an Australian Port

First Date of Arrival

See also Date of Arrival

This element is not allowed when the Header Nature Type is N30.

First Paid Under Protest Declaration Identifier

If the Declaration is being Paid Under Protest for the same reason as a previous declaration that was Paid Under Protest, theprevious declaration identifier is input in this field.

Where a declaration is being Paid Under Protest, either the First Paid Under Protest Declaration Identifier is required or the Paid Under Protest Statement is required.

See also Paid Under Protest Statement

Foreign Currency AmountNFD
Foreign Currency Code See Currency Code list.
Fumigation Indicator See Customs Indicator code list.
Goods DescriptionRequired when the Message Function Code is Original.
Goods Moved Indicator
Gross Weight

Required when the Message Function Code is Original.

Gross Weight and Gross Weight Unit must be supplied together.

Gross Weight Unit
GST Exemption CodeThis element is allowed when the Line Nature Type is N20.
Hazardous Goods Indicator See Customs Indicator code list.
Header Amber Reason Type

Where one or more Amber Reason Types are supplied at either Header or Line level, an Amber Reason Statement MUST also be supplied.

Where no Amber Reason Type is supplied, an Amber Reason Statement is NOT allowed.

Header Amount

See also Header Amount Type

Header Amount Currency Code
Header Amount Type Amounts are supplied in a repeating group. For each amount, an Amount Type and Amount Currency Code are mandatory.
Header Document Property

Specifies header-level attributes of an Import Declaration, affecting how validations and calculations are done for the declaration. Valid values include:

'UPE'
Indicates that the declaration includes Unaccompanied Personal Effects details.
'SAC'
Indicates that the declaration is a Self Assessed Clearance.
'PAYDTC'
May only be used together with 'SAC'; indicates that the Self Assessed Clearance will have calculations done as per a standard full Import Declaration.
Header Drawback Assessment Method Type See code list
Header Goods DescriptionNFD
Header Nature Type

This element is required when the Message Function Code is Original.

Depending on the Header Nature Type certain Line Nature Types may be disallowed. See Table "A" below:

Table A
Header Nature TypeN10N20N10N30N10N20N10N30N10N20N10N30
Line Nature TypeN10N10N10N10N20N20N20N20N30N30N30N30
DisallowedXXXXXXX
Header Valuation Advice Number

An Advice Number is considered valid when it has a status of: Finalised, Input or Open.

An Advice Number is considered invalid when it has a status of: Rejected, Voided or Withdrawn.

House Air Waybill Number

This element is only allowed when Mode of Transport is Air.

See also Master Air Waybill Number

House Bill of Lading

This element is only allowed when Mode of Transport is Sea.

Where a House Air Waybill Number is supplied , a Master Air Waybill is required.

Import Cargo Type

Dependent upon the Cargo Type supplied, a container number will be either mandatory or not allowed.

Cargo TypeB/BFCLLCLFCX
Container #NoYesYesYes
Import Credit NumberThis element is not allowed when the Line Nature Type is N20.
Import Declaration Identifier This is a "Document Identifier" and will be generated by the ICS as appropriate.
This element is only allowed when the Message Function Code is Change or Withdraw.
Import Declaration Line Number First line must be 1
All subsequent lines must be sequential.
A N20 line cannot be deleted if it is quoted on a N30.
Importer ABN

The Importer on the Declaration is identified by the Importer ABN or the Importer Identifier. At least one must be supplied.

Where both are supplied, an ABN and Importer Identifier must relate to the same client. ABN refers to a valid ABN/CAC combination which has been validated and exists and is current.

Importer CAC
Importer Address Line 1 and 2NFD
Importer Country Code See link for ISO Country codes .
Importer Identifier See also Importer ABN
Import Periodic Declaration Identifier This is a "Document Identifier" and will be generated by the ICS as appropriate.
This element is only allowed when the Message Function Code is Change.
Importer Post CodeNFD
Importer Reference This element is required when the Message Function Code is Original.
Importer State Code See link for ISO Country codes .
Instrument Security Code

Instruments may have a Security Code. Where an Instrument has a Security Code, and that Instrument is supplied on an Import Declaration, then an Instrument Security Code must also be supplied and be equal to the Security Code stored for that Instrument.

An Instrument Security Code is not required if no Instrument Code exists for the instrument.

This element is not allowed when the Line Nature Type is N20.

Instrument Number Required when Instrument type is supplied
Instrument Type
Invoice Spirit Strength Percentage

When a Quantity Unit of LA (litres of Alcohol) is supplies, then Invoice Spirit Strength Percentage must be suppled.

This element is only allowed when the Line Nature Type is N30.

Invoice Term Type

This element is required when the Message Function Code is Original.

This element is not allowed when the Header Nature Type is N30.

Line Accredited Importer ABNNFD
Line Accredited Importer CACNFD
Line Action Code

This element is required when the Message Function Code is Original or Change.

This element is not allowed when the Message Function Code is Withdraw.

Line Amber Reason Type See also Header Amber Reason Type
Line Amount

See also Header Amount Type

Line Amount Currency Code
Line Amount Type
Line Drawback Assessment method Identifier See code list
Line Liabilities Breakdown IndicatorY or N
Line Nature Type Line Nature Type cannot be changed.
See also Header Nature Type
Line Number

The first Line Number supplied must be "1".

All subsequent line number supplied must be sequential.

This element is required when the Message Function Code is Original or Change.

This element is not allowed when the Message Function Code is Withdraw.

Line Valuation Advice Number

An Advice Number is considered valid when it has a status of: Finalised, Input or Open.

An Advice Number is considered invalid when it has a status of: Rejected, Voided or Withdrawn.

Local Content PercentageLocal content percentage is not allowed unless Preference is being claimed.
Lodgement Question Identifier Where a Lodgement Question Identifier is supplied, then a Lodgement Question Answer Type must be supplied.
Lodgement Declaration IdentifierNFD
Lodgement Question Answer Type See also Lodgement Question Identifier .
Luxury Car Tax Exemption Code

This element is not allowed when the Line Nature Type is N20.

This element is not allowed when the Luxury Car Tax Quote Indicator is 'Y'.

Luxury Car Tax Payable Indicator

Where the "Luxury Car Tax may Be Applicable" characteristic code exists, the importer may nominate that Luxury Car Tax be calculated and therefore payable by supplying the Luxury Car Tax Payable Indicator as Y.

Where Luxury Car Tax is Payable, Luxury Car Tax is calculated per vehicle per line.

Only one vehicle can be quoted per line and therefore the Quantity Unit must be Number (Units) and the Quantity must be 1.

Luxury Car Tax Quote Indicator

Where the Luxury Car Tax Quote Indicator is supplied as "Y" on the Declaration, an Importer ABN must be supplied.

The "Luxury Car Tax Quotation" Lodgement Declaration must be supplied on the Declaration where Luxury Car Tax Quote Indicator is supplied as "Y".

The "Luxury Car Tax Quotation" Lodgement Declaration is not allowed on the Declaration where Luxury Car Tax Quote Indicator is supplied as "N".

Manual Line Processing IndicatorThis element is not allowed when the Line Nature Type is N20.
Marks and Number

This element is not allowed when the Mode of Transport is Other.

This element is required when the Mode of Transport is Post and the Message Function Code is Original.

Master Air Waybill Number

This element is required when the Mode of Transport is Air and the Message Function Code is Original.

This element is not allowed when the Mode of Transport is Sea, Post or Other.

Message Reference NumberNFD
Mode of TransportAir, Sea, Post, or Other.
Movement Application IdentifierThis is a "Document Identifier" and will be generated by the ICS as appropriate.
Movement Sequence Number Valid movement sequence numbers are from 1 - 5
Movement Sequence Numbers must be in chronological order i.e. 1,2,3 etc.
Multiple Clearance Code

This element is allowed when the Line Nature Type is N30.

Multiple Clearance Code and Warehouse Reference Declaration Identifier are not allowed together.

When goods have been warehoused on a COMPILE N20 and are being ex-warehoused on an ICS N30, input the following on the ICS N30 tariff line:

1. The first 8 digits of the COMPILE N20 to be input into in the MCC field.

2. The complete 11 digit N20 COMPILE number (i.e. Warehouse Reference Entry Number - WRN) plus the Warehouse Related Line Number (WRL) to be provided in the goods description field to create an audit path. For example: Entry=1S1234567890, Line = 45: Remainder of description of goods.

Nil Return Indicator

This element is only allowed when the Header Nature Type is N30

Nil Returns are only allowed where a Settlement Type has been supplied​​.

Where an Importer is required to lodge a Return for a period where no goods have been delivered into home consumption, the Nil Return Indicator is supplied as "Y".

Where the Nil Return Indicator is supplied as "Y", no other Line attributes are allowed.

Nominee Broker Licence NumberWhere the Declaration Owner Type is "Importer", then Nominee Broker Licence Number is not allowed.
Number of Packages

This element is not allowed when Mode of Transport is Other.

This element is required when the Mode of Transport is Air, Sea or Post and the Message Function Code is Original.

Ocean Bill of Lading

This element is required when Mode of Transport is Sea and the Message Function Code is Original.

This element is not allowed when the Mode of Transport is Air, Post or Other.

Order to Pay Indicator Must be supplied when the "Bank Account Owner Type" is not for the Importer in the case where the change will result in a refund.
Originating Establishment Identifier Must be a valid Originating Establishment Identifier.
Origin Country CodeThis element is required when the Message Function Code is Original.
Other Duty Factor

This element is not allowed when the Line Nature Type is N20.

Where one or more Duty Calculations for the Duty Rate includes an Other Duty Factor Rate, then Other Duty Factor must be supplied, otherwise Other Duty Factor is not allowed.

Where no Duty Calculations exist for a Duty Rate, then Other Duty Factor is not allowed.

Packing Unit Count

This element is not allowed when the Mode of Transport is Air or Other.

Packing Unit count must not be greater than Number of Packages.

Paid Under Protest Statement This element is not allowed when the First Paid Under Protest Identifier is supplied.
Paid Under Protest IndicatorWhere a Declaration is being Paid Under Protest, the Paid Under Protest Indicator is supplied for the Line.
Parcel Post Card Number

This element is required when the Mode of Transport is Post and the Message Function Code is Original.

This element is not allowed when the Mode of Transport is Air, Sea or Other.

Payee Declaration IndicatorCustoms Indicator
Permit NumberMust be a valid permit number for the goods being imported.
Port of Destination

Must be an Australian port.

This element is required when the Message Function Code is Original.

Port of Discharge
Port of Loading
Preference Instrument Number

When Preference Instrument Number is supplied a Preference Instrument Type must also be supplied.

This element is not allowed when the Line Nature Type is N20.

Preference Instrument Type
Preference Origin Country Code

Preference Origin Country Code is not allowed unless Preference is being claimed.

Where Preference is being claimed and Preference Origin is not supplied, Preference Origin = Origin Country Code

Preference Rule Type

This element is not allowed when the Line Nature Type is N20.

Preference Rule Type is not allowed unless Preference is being claimed. Where a Preference Rule Type is supplied a Preference Scheme Type must also be supplied.

Preference Scheme Type

See also

Pre-Lodgement Indicator

If 'Y' the declaration will not be lodged or kept by the ICS.

For Pre-Lodge Declarations, a Security Identifier is not allowed.

Print Official Receipt Indicator If included an Official Receipt will be generated when payment has been made. If unchecked no print will be generated.
Quantity

Quantity Unit and Quantity must be used together.

Quantity Unit
Re-Calculate Effective Duty Date IndicatorThis is a 'Y' or 'N' indicator.
Referral Reason DescriptionMust be input on Self-Assessed Clearances when the "Quarantine concerns" or "Community Protection concerns" question is answered YES. It provides further details regarding the YES response to the question/s.
Refund Bank Account Name Only required when a change will result in a refund.
Where the Total Amount Payable calculated for the transaction is greater than or equal to zero the Bank Account Name is not allowed.
Refund Bank Account Number Only required when a change will result in a refund.
Bank Account details are only required to action payments from a non-default account or when no default account has been setup in client.
Refund Bank Account Owner Type Only required when a change will result in a refund.
See also Bank Account Owner Type
Refund BSB Number Required if Bank Account Number is supplied.
Only required when a change will result in a refund.
Refund Reason CodeThis element is not allowed when the Line Nature Type is N20.
Related Transaction IndicatorThis element is not allowed when the Line Nature Type is N30.

Request for Cargo Release Identifier

(IMPED1 and 2)
(RCR)

This is a "Document Identifier" and will be generated by the ICS as appropriate.

A Request for Cargo Release Identifier cannot be quoted twice on an Import Periodic Declaration.

If the RCR Line Action Code is “amend” the Request for Cargo Release Identifier supplied on the replacement RCR Line must be the same as the Request for Cargo Release Identifier on the current stored RCR Line.

A “Request for Cargo Release Identifier" that has not been previously quoted on an Import Periodic Declaration cannot be added through the adjustment facility.

Seal NumberNFD
Second Tariff Classification Number

This element cannot be supplied without a Tariff Classification Number being supplied.

This element is NOT allowed when the Line Nature Type is N20.

See also Tariff Classification Number .

Second Treatment Code

This element is NOT allowed when the Line Nature Type is N20.

This element cannot be supplied without a Treatment Code being supplied.

Second Treatment Instrument Number

This element is not allowed when the Line Nature Type is N20.

Where a Second Treatment Instrument Number is supplied a Second Treatment Instrument Type must also be supplied.

Second Treatment Instrument Type
Security Calculate Indicator

Where security is applicable, and the Declaration is a Pre-Lodge Declaration, where the Security Calculate Indicator is supplied, the amount of security required for the declaration is returned in the response message.

See also Pre-Lodgement Indicator

Security Identifier

For Pre-Lodge Declarations, a Security Identifier is not allowed and validations around Security Identifiers are not performed.

Security Identifier must exist and be current.

Self Assessed Clearance IdentifierThis is a document Identifier and will be generated by the ICS as appropriate.
Sender Reference

Original (9) messages must quote a unique sender reference. The ICS will use this number and the associated Senders Reference Version applied to change (4) or withdraw (50) messages to ensure duplicates are not processed.

The version number for an Original (9) message must be set at 1 or greater.

Sender Reference VersionEach Change, or Withdrawal message will be considered to be a new version of the message. For each version of a message the version number must be unique and increment upwards, to facilitate ICS processing.

Settlement Period Start Date

Settlement Period Start Date and Settlement Period End Date are mandatory where Settlement Type has been supplied, and not allowed otherwise.

This element is only allowed when the Header Nature type is N30.

Settlement Period End Date

This element is only allowed when the Header Nature type is N30.

For Weekly settlement, the Settlement Period End Date must equal the Settlement Period Start Date plus 6 days. That is, the Settlement Period must be an inclusive 7 day period.

For Monthly settlement, the Settlement Period Start date must be the first day of a calendar month and the End Date must equal the last day of the same month. That is, the Settlement Period must be an inclusive full calendar month.

For Quarterly settlement, the Settlement Period Start Date must be the first of either January, April, July, or October, and the End Date must equal the last day of either March, June, September, or December (respectively). That is, the Settlement Period must be an inclusive full 3 month period starting either January 1, April 1, July 1, or October 1.

See also Settlement Period Start Date.​

​​Settlement Type​​​This element is only allowed when the Header Nature Type is N30. When like customable goods are cleared on N30 Import Declarations, payment may be made using weekly, monthly, or quarterly settlement arrangements, in which case Settlement Type must be set accordingly. Settlement Period Start Date and Settlement Period End Date are required when this field is used.

See also 

Statistical CodeThis element is required when the Message Function Code is Original.
Sub Header Line Action Code See also Line Action Code.
Sub Header Line Number See also Line Number
Supplier IdentifierThis element is not allowed when the Line Nature Type is N30.
Tariff Advice Number

An Advice Number is considered valid when it has a status of: Finalised, Input or Open.

An Advice Number is considered invalid when it has a status of: Rejected, Voided or Withdrawn.

Tariff Classification Instrument Number

Where a Tariff Classification Instrument Number is supplied a Tariff Classification Instrument Type must also be supplied.

Tariff Classification Instrument Type
Tariff Classification Number This element is required when the Message Function Code is Original.
Tariff Classification Rate Number

If more than one current Rate Number exists for the Tariff Rate, a rate number must be supplied.

If only one current Rate Number exists, then that Rate Number is used.

Total Liabilities Breakdown IndicatorY or N
Transport Line Action Code

"I" (Insert)

"A" (Amend)

"D" (Delete)

Transport Line NumberThis element is not allowed when the Message Function Code is Withdraw.
Transport Marks and NumbersThis element is only allowed when the Mode of Transport is Other.
Transport Number of PackagesThis element is only allowed when the Mode of Transport is Other.
UPE Importer Passport Country

Generally when someone returns to Australia after living overseas for a long period or migrates to Australia they bring with them Personal Effects like furniture, clothing etc. Unless these goods are hand carried they are classified as Unaccompanied Personal Effects. Based on the type of goods and how long the goods were owned and used overseas they are duty free and not taxable.

UPE goods may be declared on an IMD by specifying the 'UPE' Header Document Property , in which case:

  1. The IMD must be a Nature 10 or N10/N20.
  2. One and only one tariff line on the IMD must be for the unaccompanied goods. Other lines may exist for other goods; the UPE line will be distinguished by its Tariff Classification.
  3. UPE Importer fields are mandatory.
  4. UPE Spouse fields are optional.
  5. Line Customs Value for the UPE line is set to zero regardless of the line price.
  6. The Line price for the UPE line will be ignored for all calculations and validations. Therefore the Invoice total must be equal to the sum of any other lines.
  7. A UPE cannot also be a SAC, therefore regardless of the value of any other goods duty and taxes will be payable.
  8. Due to the Customs Value being zero the Line Transport and insurance for the UPE line will be calculated as zero, however it can be overwritten for that line which will then lower the value calculated for the remaining lines.
  9. Even though the Line Transport and Insurance for the UPE line may have a value the Line Value of the Taxable Import (VOTI) will be set to zero.
  10. All Duties and Taxes for the UPE line will not be calculated and be zero. While the tariff created for the UPE line will have a free duty rate and be non-taxable rather than rely on that the ICS will not perform calculations for that line.
UPE Importer Passport Number
UPE Importer Date Of Birth
UPE Importer Sex
UPE Spouse Name
UPE Spouse Passport Country
UPE Spouse Passport Number
UPE Children Count
Treatment Instrument Number

Where a Treatment Instrument Number is supplied a Treatment Instrument Type must also be supplied.

This element is not allowed when the Line Nature Type is N20.

Treatment Instrument Type
Treatment Code

A Treatment Code may be supplied without a Treatment Code Rate Number.

This element is not allowed when the Line Nature Type is N20.

Where a Treatment Code Rate Number is supplied a treatment Code must also be supplied.

Unique Consignment Reference Number

(RCR)

Valuation Basis Type This element is not allowed when the Line Nature Type is N30.

This element is not allowed when the Line Nature Type is N30.

This element is required when the Message Function Code is Original and the Line Nature Type is N10 or N20.

Valuation Date

This element is required when the Message Function Code is Original.

The Valuation Date cannot be greater that the Date of Lodgement.

Vehicle Identification NumberThis element is not allowed when the Line Nature Type is N30.
Vessel IdentifierThis element is only allowed when the Mode of Transport is Sea.
Visual Examination Application IndicatorThis element is not allowed when the Mode of Transport is Other.
Voyage NumberThis element is only allowed when the Mode of Transport is Sea.
Warehouse Reference Line Number

Where a Warehouse Reference Line Number is supplied a Warehouse Reference Declaration Identifier must also be supplied.

A Warehouse Reference Line Number is required where a Warehouse Reference Declaration Identifier is supplied.

This element is only allowed when the Line Nature Type is N30.

Additionally the line number from the Warehousing Declaration (Line Nature Type equals N20) that relates to the goods in the ex Warehousing Declaration (Line Nature Type equals N30) must be supplied.

The supplied line number must exist for the Warehousing Declaration (Line Nature Type equals N20) and must not be deleted.

Warehouse Establishment Identifier

This element is not allowed when the Header Nature Type is N10.

This element is required when the Header Nature Type is N10/N20, N20 or N30 and the Message Function Code is Original.

Warehouse Marks and NumbersThis element is only allowed when the Mode of Transport is Air or Sea
Warehouse Number of PackagesThis element is only allowed when the Mode of Transport is Air or Sea.
Warehouse Quantity Unit Indicator

This element is not allowed when the Line Nature Type is N10.

'Y' or 'No'

Where the Line Nature Type is N20, at least one Quantity Unit must be nominated as the Warehouse Quantity Unit.

Warehouse Reference Declaration Identifier

This element is only allowed when the Line Nature Type is N30.

Multiple Clearance Code and Warehouse Declaration Identifier are not allowed together.

See also

Wine Equalisation Tax Exemption Code

This element is not allowed when the Line Nature Type is N20.

Wine Equalisation Tax Exemption Code and Wine Equalisation Tax Quote Indicator are not allowed together.

Where the Wine Equalisation Tax Quote Indicator is supplied as 'Y' an Importer ABN must be supplied.

The 'Wine Equalisation Tax Quotation' Lodgement Declaration must be supplied on the Declaration where Wine Equalisation​ Tax Quote Indicator is supplied as 'Y'.

The 'Wine Equalisation Tax Quotation' Lodgement Declaration is not allowed on the Declaration where Wine Equalisation Tax Quote Indicator is supplied as 'N'.

Wine Equalisation Tax Quote Indicator
Withdrawal Reason DescriptionNFD

​1 MAY 2023​