AIRCR Business Rules

​​​​​​Message Mapping

User Data Dictionary

AIRCR - Messaging Rules

1. ​The valid Message Function Codes for an AIRCR are:
1. ​ Original (9)​​
   
2. Change (4)
3. Withdraw (50)
   
2. AIRCR messages must quote a unique Sender Reference. The ICS will use this number and the associated version number to ensure duplicate messages are not processed.
3. The version number for an Original (9) message must be set at 1 or greater.
4. Before the AIRCR message is processed at the application level:
   1. All non significant leading and trailing blanks will be stripped;
   2. Multiple spaces will be compressed;
   3. Illegal characters will be removed; and
   4. All nulls will be converted to blanks.
5. Any errors in an AIRCR message will be reported in an AIRCR Response message (AIRCRR).
6. Any advice messages resulting from the AIRCR message will be reported in a AIRCR Response message (AIRCRRR).
7. The maximum number of errors and advices than can be reported will be 50. No further errors or advices will be processed once the maximum number allowed for AIRCRR has been reached.
8. A Change to an AIRCR will be rejected if there is no difference between the Original and the Change AIRCR.
9. Each Change AIRCR message will be considered to be a new version of the message. For each version of a message the senders reference version number must be unique and incremented from the previous version.
10. Change or Withdraw AIRCR messages for which no original exist will be rejected by the ICS.
11. The Withdrawal of an AIRCR is for the entire record.
12. An AIRCR received by EDI will not be accepted until the entire validation process is complete and any errors have been reported in a single AIRCRR message.
13. Consignee, Consignor and Notify Party names and addresses can be provided in either structured or unstructured format.
14. Once an Air Cargo Report has been created, amended or withdrawn online through the ICS, future processing via EDI will not be permitted.

AIRCR - Processing Rules

1. AIRCR messages are sent by carriers, freight forwarders and service providers to the Department detailing the importation of air cargo consignments.
2. AIRCR messages must be reported to the Department within a specified time of the aircrafts arrival. See Import Cargo Reporting Tim​eframes for more detail.
3. An AIRCR is uniquely identified by:
   1. Airline Code
   2. Flight Number
   3. Date of Arrival
   4. Master Air Waybill (MAWB)
   5. House Air Waybill (HAWB) (if applicable)
4. The unique identifiers within an AIRCR cannot be amended. The existing AIRCR must be withdrawn and a new AIRCR submitted with the new identifiers supplied.
5. A MAWB reported on an AIRCR will be linked to an Air Impending Arrival Report (AIRIAR) by:
   1. Airline Code
   2. Flight Number
   3. Date of Arrival
   4. Port of Discharge
6. The AIRCR may be linked to one or more Underbond Movement Requests (UBMREQ), Import Declarations (IMD) or Air Waybill Outturn Reports (AIROUT). These links are established using the following AIRCR elements:

   UBMREQ	IMD	AIROUT
   Airline Code	MAWB	Airline Code
   Flight Number	HAWB (if applicable)	Flight Number
   Arrival Date		Date of Arrival
   Port of Discharge		MAWB
   MAWB		HAWB (if applicable)
   HAWB (if applicable)

7. A Cargo Status Advice (CARST) will be generated when the following three events have occurred.
   1. There is a valid AIRIAR relevant to the goods reported in the AIRCR.
   2. The aircraft has left its last overseas port of departure.
   3. The screening period has expired.
8. The ICS will issue the user with an advice if the AIRCR is received outside of the allowable reporting period.
9. For all amendments to an AIRCR, the full report with all attributes is required.
10. An AIRCR message cannot be Changed or Withdrawn if it has a status of Seized.
11. A Withdraw AIRCR will be rejected if there are incomplete Underbond Movement Requests associated with the AIRCR.
12. All port references are to be supplied in UNLOCODE format.
13. Where a consignment is declared as having No Commercial Value the monetary amount, currency and method of payment are not to be reported. The value should be reported as NDV.
14. Master Air Waybills are to be reported as a single 11 digit sequence.
15. AIRCRs that report domestic cargo will not be processed by the ICS.
16. MAWB Consolidations that have HAWBs attached cannot be withdrawn.
17. A separate AIRCR must be reported for a MAWB that is partshipped.
18. Only one AIRCR must be reported for a HAWB that is partshipped.
19. When a MAWB is reported and identified as a partshipment (new flight details for a previously reported MAWB), each bill beneath the MAWB that has been outturned as short or that has not been outturned the following must occur.
    1. a ghost record will be created beneath the MAWB part (note that 'ghosts' is the new term for an Air Cargo Report partshipment copy).
    2. set the Airline Code, Flight Number, Date of Arrival and Port of Discharge to the same as that of the MAWB part.
    3. set the number of packages on the ghosts to the original number of packages less the total number of packages outturned.
20. All AIRCRs and ghosts must be outturned in an AIROUT message.
21. The Freight Forwarder Indicator must be set within an AIRCR if there are lower level air waybills to be reported.
22. The Self Assessed Clearance Indicator can be set if the goods are valued below the import threshold.
23. The Transit Indicator will be set by the ICS where the discharge and destination ports are overseas ports. If the AIRCR is for Transit Cargo, the first Australian port must be provided.
24. If the AIRCR is reporting Transhipment cargo (overseas destination port) then a transhipment number will be generated for the AIRCR.
25. The Responsible Party Client ID is mandatory for an Original AIRCR. This is the ABN/CCID of the owner of the information, not the ABN/CCID of the document sender (note that the owner and sender may be the same client).
26. The Responsible Party Client ID cannot be changed. The AIRCR must be withdrawn and a new AIRCR submitted.
27. When a Special Reporter Number is supplied, it must match the Special Reporter Number stored against the ABN/CCID of the Responsible Party.

Data Dependency Tables

An Air Cargo Report Message can be Created, Changed or Withdrawn. The mechanism for carrying out these transactions utilises Message Function Code. The Message Function Code is a document level transaction indicator that is applied to the document.

Message Function Code	Action
ORIGINAL (9)	A new Air Cargo Report with a unique sender's reference.
CHANGE (4)	A full Air Cargo Report containing changes to attributes excluding attributes contained within the unique business identifier.
WITHDRAW (50)	A withdrawal of an existing Air Cargo Report.

Data Dependency Table for Original and Change

The following table models the data elements of the Air Cargo Report document where the document is considered an "Original" or a "Change".

Data Element	ICS Business Requirement	ICS Business Rule
Document Name	Mandatory	Code is AIRCR
Sender Reference	Mandatory
Sender Reference Version	Mandatory
Message Function Code	Mandatory	See Message Function Code table above.
Parent Sub-Master Air Waybill Number	Optional	Used to identify the parent co-load/consolidation house bill where applicable. Only a house bill can have another house bill as its parent.
House Air Waybill Number	Optional	Required if this Air Cargo Report is for a House Air Waybill.
Master Air Waybill Number	Mandatory
Method of Payment	Mandatory
Special Reporter Number	Optional	A Special Reporter is a person who is registered as a special reporter in respect of low value cargo of a particular kind. The Special Reporter Number provided is validated by Customs.
Responsible Party Client ID	Mandatory	The Australian Business Number (ABN) or Customs Client Identifier (CCID) belonging to the party who issued the waybill, or, the party who entered into a contractual agreement with another party to report cargo to the Department.
Consignee Name and Address Unstructured
Consignee Name	Conditional	Must be blank if any of the Consignee 'Structured' segments are populated.
Consignee Address	Conditional	Must be blank if any of the Consignee 'Structured' segments are populated. Either of the first two lines must contain at least 1 character.
Consignee Name and Address Structured
Consignee Name	Conditional	Must be blank if the Consignee Name 'Unstructured' or Consignee Address 'Unstructured' segments are populated.
Consignee Street and Number	Conditional	Same as for Consignee Name.
Consignee City	Optional	Same as for Consignee Name.
Consignee Post Code	Optional	Same as for Consignee Name.
Consignee Country	Optional	Same as for Consignee Name.
Consignee Contact	Optional	Same as for Consignee Name.
Consignee Contact Phone Number	Optional	Same as for Consignee Name.
Consignor Name and Address Unstructured
Consignor Name	Conditional	Must be blank if any of the Consignor 'Structured' segments are populated.
Consignor Address	Conditional	Must be blank if any of the Consignor 'Structured' segments are populated. Either of the first two lines must contain at least 1 character.
Consignor Name and Address Structured
Consignor Name	Conditional	Must be blank if the Consignor Name 'Unstructured' or Consignor Address 'Unstructured' segments are populated.
Consignor Street and Number	Conditional	Same as for Consignor Name.
Consignor City	Optional	Same as for Consignor Name.
Consignor Post Code	Optional	Same as for Consignor Name.
Consignor Country	Optional	Same as for Consignor Name.
Consignor Contact	Optional	Same as for Consignor Name.
Consignor Contact Phone Number	Optional	Same as for Consignor Name.
Notify Party Name and Address Unstructured
Notify Party Name	Conditional	Must be blank if any of the Notify 'Structured' segments are populated.
Notify Party Address	Conditional	Must be blank if any of the Notify 'Structured' segments are populated. Either of the first two lines must contain at least 1 character.
Notify Party Name and Address Structured
Notify Party Name	Conditional	Must be blank if any of the Notify Party 'Structured' segments are populated.
Notify Party Street and Number	Conditional	Must be blank if any of the Notify Party 'Structured' segments are populated. Either of the first two lines must contain at least 1 character.
Notify Party City	Optional	Same as for Notify Party Name.
Notify Party Post Code	Optional	Same as for Notify Party Name.
Notify Party Country	Optional	Same as for Notify Party Name.
Notify Party Contact	Optional	Same as for Notify Party Name.
Notify Party Contact Phone Number	Optional	Same as for Notify Party Name.
Additional Air Cargo Report Information
Flight Number	Mandatory	No stripping of characters undertaken.
Airline Code	Mandatory
Port of Destination	Mandatory	Must be a valid UNLOCODE.
Port of Discharge	Mandatory	Must be a valid UNLOCODE.
Original Port of Loading	Mandatory	Must be a valid UNLOCODE.
First Australian Port	Conditional	Only required for Transit Cargo. Transit cargo is international cargo that is not scheduled to be discharged from an aircraft at an Australian airport. Transit cargo is derived from overseas port of loading, an overseas discharge port code and an overseas destination port code. If the discharge port code and destination port code are overseas, this field is mandatory.
Waybill Origin	Mandatory	Must be a valid UNLOCODE.
Overseas Routing Port	Optional	Must be valid UNLOCODE(s).
Date of Arrival	Mandatory	The local date in the format CCYYMMDD. This is equivalent to the scheduled date of arrival. Must match the Estimated Date of Arrival in the AIRIAR.
Freight Forwarder Indicator	Optional	If selected, this indicates that the waybill being reported is not a straight line waybill and, at least one other house waybill will quote this house as its parent.
Reportable Documents Indicator	Optional	Reportable document means: any paper or other material on which there is writing; or any paper or other material on which there are marks, figures, symbols or perforations having a meaning for persons qualified to interpret them; or any paper or other material on which a photographic image or other image is recorded; or any article or material from which sounds, images or writing is capable of being produced with or without the aid of a computer or of some other device. but does not include any such paper, article or other material: that comprises advertising material; or that does not yet contain the sounds, images or writing for the carriage of which it was produced.
Unique Consignment Reference Number	Optional	Not currently in use by the Department.(International standard reference for the consignment)
Declared Value	Mandatory	Straight Line waybills: Must be a positive numeric value if the Cargo has a commercial value - element code '44' in the MOA segment. If the cargo has no commercial value, the element code in the MOA segment is to be '96'. Co-load/Consolidation waybills: If unknown, the element code in the MOA segment is to be '96'.
Declared Value Currency Code	Conditional	Required when Declared Value is not equal to NDV.
Personal Effects Indicator	Optional	Indicates that the consignment is someone's personal effects only.
Self-Assessed Clearance Indicator	Optional	For use on straight line waybills where the value of the consignment is below the entry threshold. Cannot be used where the Freight Forwarder Indicator is set.
Number of Packages	Mandatory	Report the number of packages for this consignment. Note: Short landed or zero landed consignments are to be reported in the Air Waybill Outturn Report (AIROUT).
Goods Description	Mandatory
Gross Weight Unit	Mandatory	Valid Gross Weight Units are: KG (Kilograms) LB (Pounds)
Gross Weight	Mandatory	Amount is to be rounded to the nearest two decimal place.

Data Dependency Table for Withdrawal

The following table models the data element of the Air Cargo Report document where the document is considered a "Withdraw".

Data Element	ICS Business Requirement	ICS Business Rule
Document Name	Mandatory	Code is AIRCR
Sender Reference	Mandatory
Sender Reference Version	Mandatory
Message Function Code	Mandatory	See Message Function Code table above.
House Air Waybill Number	Optional	Required for the withdrawal of a House Air Waybill.
Master Air Waybill Number	Mandatory
Airline Code	Mandatory
Flight No	Mandatory
Date of Arrival	Mandatory	The local date in the format CCYYMMDD. This is equivalent to the scheduled date of arrival. Must match the Estimated Date of Arrival in the AIRIAR.

NOTE: for further details in relation to a Business Term, refer to the User Data Dictionary.

V2.5 30 AUG 2005