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EXD Business Rules

​ Message Mapping

User Data Dictionary

Data Item Dependencies

  1. Export Declaration messages (EXD) must be electronically reported.
  2. An EXD may report a maximum of 999 lines per transaction.
  3. An EXD may only be lodged by a registered exporter or a registered agent acting on their behalf.
  4. The version number for an Original (9) message must be set at 1 or greater.
  5. An EXD message may be:
    1. “Original” message function code 9.
    2. “Change” message function code 4.
    3. “Replace” message function code 5.
    4. “Replace heading section only” message function code 20.
    5. “Withdraw” message function code 50.
  6. EDI generated EXD messages must quote a unique Sender Reference. The ICS will use this number and the associated version number to ensure duplicate messages are not processed.
  7. An EXD message must contain an “intended date of export”.
  8. An “intended date of export” may not be dated more than 180 days after the date of lodgement of the EXD
  9. Receipt of an EXD will generate a CONTRL response message, notifying CCF acceptance or rejection.
  10. All the lines in an EXD message for Customable/Excisable (Underbond) goods must be for Customable/Excisable goods. The goods must be sourced from the warehouse indicated (through the Warehouse Establishment Id) in the message.
  11. On completion of ICS processing the Department will return an EXDR message to indicate ICS acceptance, rejection or error conditions:
    1. The Department will reject any EXD message that has any errors or missing data.
    2. Where a rejection occurs the client will be advised with a list of errors causing the rejection as part of the response EXDR message
    3. On rejection of an Original EXD message the Department will not return an Export Declaration Number but only a list of errors causing the rejection.
    4. The Department may send additional EXDR messages to report a change in status.
  12. When a rejection of an Original EXD message occurs, the client must send another Original EXD message with the errors corrected.
  13. If the EXD is accepted the Department will return an export declaration number (EDN)
  14. An EDN will be deemed “Idle” if it has not been reported as exported within a specified number of days of the “intended date of export”
  15. When an EDN becomes “Idle” the Department will issue an IDL message to notify the reporting party of the “Idle” status.
    1. The IDL message may contain multiple EDNs for the same client if all those EDNs become “Idle” on the same day.
  16. When an EDN becomes “Idle” the reporting party may:
    1. If the Export/sale of goods has been delayed, change the “intended date of export” to a date not more than 180 days after the date of the transaction that is changing the “intended date of export”.
    2. If the Export/sale of goods has been Cancelled, Withdraw the export declaration.
    3. Show proof that the goods have been dealt with i.e.. if the EDN (and associated goods) were passed to a Consolidator/Carrier then advise them to include it on their manifest (i.e. inclusion on a valid EMM or ESM).
  17. Transaction of Change, Replacement, or Replace Heading Section only or Withdrawal EXD messages are restricted to the registered exporter or the party representing them.
  18. And EXD message cannot be withdrawn if the goods to which it refers have been reported as exported on an EMM or ESM.
  19. Replacement EXD messages require full data replacement, but with the message function code set to 5 (Replace).
  20. EXD messages with “replacement to the heading section” require changes to the information in all of the segments in the Heading Section only i.e. the UNH segment through to the MOA segment.
    1. The message function code in a “heading section replace” must be set to 20
  21. Each Change, Replacement, Replace Heading Section or Withdrawal EXD message will be considered to be a new version of the message. For each version of a message the version number must be unique and increment upwards, to facilitate ICS processing.
  22. Up to 998 Change, Replacement, or Replace Heading Section EXD messages can be submitted.
  23. Change, Replacement, or “Replace Heading Section only” or withdrawal EXD messages for which no original exist will be rejected by the ICS.
  24. When a Change, Replacement, or “Replace Heading Section only” or withdrawal is received, the ICS will compare the Sender Reference and Sender Reference version number with the most recent version of the report which is stored in the ICS.
    1. Where the Sender Reference version number is not greater than the existing report the ICS will reject the change and send a CUSRES notifying of the rejection, and the latest Sender Reference version number stored by the Department.
  25. An EXD message cannot be Changed, Replaced, have the heading section replaced or be withdrawn if it has already been withdrawn.
  26. The ICS will always accept and process Change, Replacement, Replacement of the Heading section or withdrawal messages where the Sender Reference version number is greater than the existing stored report.
  27. Before the EXD message is processed at the application level:
    1. All non-significant leading and trailing blanks will be stripped;
    2. Multiple spaces will be compressed.
  28. All country references are to be stated as a valid two (2) character UN Country Code.
  29. Line action codes are not required for Original or Replacement messages.
  30. Line information is not required for “Header Only Change” and “Withdrawal” messages.
    1. Where line information is supplied for a “Header Only Change” transaction, the transaction will be rejected.
    2. Where line information is provided for a “Withdrawal” transaction, the line information will be ignored and the transaction will be processed.
  31. To change an EXD the following data items are required:
    1. Full header details;
    2. The line number of any line/s to be inserted, changed or deleted;
    3. A line action code for each line/s to be inserted, changed or deleted;
    4. Full line details for each line/s to be inserted or changed. Line details are optional for Line action code of delete.
  32. ESM messages in the form of Consolidation Sub- Manifests may be linked to Export Declaration (EXD) messages. The business purpose of this is to allow Consolidation Sub-Manifest to be “built” by submitting EXD messages quoting an already existing sub-manifest Consolidation Reference Number (CRN) . This simplifies the creation process and reduces messaging duplication.
    1. The practical application of this is that an EXD is submitted quoting the CRN of an existing Consolidation Sub-manifest (ESM) and the Export Declaration Number (EDN) for the submitted Export Declaration (EXD) is then linked to the existing ESM message as if the EDN had been quoted in an ESM message.
    2. If a Consolidation Sub-manifest (ESM) already exists an Export Declaration Number (EDN) may be attached to that Sub-manifest by quoting the Consolidation Reference Number CRN for the SM in the header of Export Declaration Message (EXD)
    3. The linked CRN must have been lodged by the same reporting party as the Export Declaration;
      1. The linked CRN may not have any of the following statuses:
      2. Revoked,
      3. Expired: - “Carrier Manifest”
      4. Withdrawn
      5. The cargo type on the EXD must be “other”
      6. The Customable / Excisable indicator on the EXD must be “N”
    4. Once linked via this method, the link can only be changed or broken altogether, via export declaration amendment or withdrawal.
  33. Any attempt to insert a line that already exists, or to change or delete a line that does not exist will result in rejection of the change message.
  34. Goods origin country code is only to be reported for goods of foreign origin.
  35. When the ICS is unavailable a contingency exemption code will be required. A client wishing to export goods cannot submit an Export Declaration (EXD). Instead, they must obtain a contingency CAN from Customs.
  36. The format for the Contingency CAN is an14, this will be the only validation for the Contingency CAN.

EXD - (Export Declaration)​​ - Data Dependencies

Header Elements

Line Elements

Data ElementUsageConditions
Header
Transaction TypeMandatory
Sender ReferenceMandatory
Sender Reference VersionMandatory
Export Declaration NumberConditional Conditional on 'Transaction Type'.
  • Mandatory when Transaction Type is not Original.
Consolidation Reference NumberConditional Conditional on 'Mode of Transport' and 'Export Goods Type'.
  • Must be blank when Mode of Transport is Not Air or Sea
  • Must be blank when Export Goods Type is Not Other.
Unique Consignment Reference NumberOptional
Customable Excisable IndicatorMandatory
Prescribed Goods IndicatorMandatory
Reporting Party TypeMandatory
Reporting Party IdMandatoryDerived from Message Owner Site Id
Goods Owner Party IdConditional Conditional on 'Reporting Party Type'.
  • Mandatory when Reporting Party Type is Agent.
Confirming Export TypeMandatory
Branch IdOptional
Consignee Name Conditional Conditional on 'Export Goods Type'.
  • Mandatory when Export Goods Type is not Stores or Spares.
Consignee City Conditional Conditional on 'Export Goods Type'.
  • Mandatory when Export Goods Type is not Stores or Spares.
Port of Loading Mandatory
Final Destination Country CodeConditional Conditional on 'Export Goods Type'.
  • Mandatory when Export Goods Type is not Stores or Spares.
Intended Date of ExportMandatory
First Port of DischargeConditional Conditional on 'Export Goods Type'.
  • Mandatory when Export Goods Type is not Postal, Stores or Spares.
Mode of TransportConditional Conditional on 'Export Goods Type'.
  • Mandatory when Export Goods Type is not Postal.
Export Goods TypeMandatory
Vessel IdConditional Conditional on 'Mode of Transport' and 'Export Goods Type'.
  • Mandatory when Mode of Transport is Sea & Export Goods Type is Stores or Spares.
  • If Vessel ID is not specified then the "Code list Responsible Agency Code" MUST not be included. (See also Airline code)
Voyage NumberConditional Conditional on 'Mode of Transport' and 'Export Goods Type'.
  • Mandatory when Mode of Transport is Sea & Export Goods Type is Stores or Spares.
Flight NumberConditional Conditional on 'Mode of Transport' and 'Export Goods Type'.
  • Mandatory when Mode of Transport is Air & Export Goods Type is Stores or Spares.
Airline CodeConditional Conditional on 'Mode of Transport' and 'Export Goods Type'.
  • Mandatory when Mode of Transport is Air & Export Goods Type is Stores, Spares or Unaccompanied Baggage.
  • If Airline code is not specified then the "Code list Responsible agency code" MUST not be included (See also "Vessel ID)
Establishment CodeConditional Conditional on 'Customable Excisable Indicator'.
  • Mandatory when Customable Excisable Indicator is Y.
Cargo TypeMandatory
Total Number of PackagesConditional Conditional on 'Mode of Transport', 'Cargo Type' and 'Total Number of Containers'.
  • Must be > 0 when Mode of Transport is Air.
  • Must be > 0 when Cargo Type is Non-Containerised or Combination.
  • Must be = 0 when Cargo Type is Containerised or Bulk.
  • Must be > 0 when Total Number of Containers = 0. When cargo type is not bulk.
Total Number of Containers Conditional Conditional on 'Mode of Transport', 'Cargo Type', 'Export Goods Type' and 'Total Number of Packages'.
  • Must be = 0 when Mode of Transport is Air.
  • Must be > 0 when Cargo Type is Containerised or Combination.
  • Must be = 0 when Cargo Type is Non-containerised or Bulk.
  • Must be = 0 when Export Goods Type is Postal, Own Power or Accompanied.
Invoice Currency CodeMandatory
FOB Currency CodeMandatory
Total FOB ValueMandatory
Lines
Line NumberMandatory
Line Action CodeConditional Conditional on 'Transaction Type'.
  • Mandatory when Transaction Type is 4 (Change).
AHECC CodeMandatory
Goods Origin CodeMandatory
Goods Origin Country CodeConditional Conditional on 'Goods Origin Code'.
  • Mandatory when Goods Origin Code is YY-FO.
Goods DescriptionMandatory
Net QuantityConditional Conditional on 'Net Quantity Unit'.
  • Must be > 0 unless Net Quantity Unit is NR i.e. Not Required.
Net Quantity UnitMandatory
Gross Weight Mandatory
Gross Weight UnitMandatory
FOB ValueMandatory
Assay Element CodeConditional Conditional on 'AHECC Code'.
  • Mandatory if indicated by AHECC.
Assay Element ConcentrationConditional Conditional on 'AHECC Code'.
  • Mandatory if indicated by AHECC.
Assay Element Concentration UnitConditional Conditional on 'AHECC Code'.
  • Mandatory if indicated by AHECC.
Permit NumberConditional Conditional on 'AHECC Code'.
  • Mandatory if AHECC has a Permit Flag.
Temporary Import NumberConditionalConditional on 'AHECC Code'.
  • Mandatory if indicated by AHECC.

V 1.10 30 JUL 2007